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The Receiving and Claiming Queue is intended to be a quicker way to do straightforward receiving, and offers the option to receive and pay, receive or pay without receiving, and claim.

Purchase orders with special processing instructions are filtered out of Receiving Queue searches, and must be received via the standard Line Item Receiving document. Additionally, items that have been damaged, returned, or are only part of an order must also be received through the Line Item Receiving document.

On the Select/Acquire tab, click on the Receiving and Claiming Queue link listed under the Receiving submenu.

It will bring you to this screen:

The Receiving and Claiming Queue allows users to search by PO, ISXN, Title, Order type, Monograph, Vendor Name, and PO dates. The user can also filter results to find only those orders eligible for claiming by clicking the check box to the right of Filter by Claim.

This search filters for all Purchase Orders with Open statuses that have no Special Processing Instruction Notes that may have been entered on the original Requisition. (Special Processing Instruction Notes require acknowledgment during receiving. Titles with special processing instruction notes therefore cannot be received via the Receiving Queue.)


To learn more about searching, see Searching OLE on the Guide to OLE Basic Functionality and Key Concepts on the Guide to OLE Basic Functionality and Key Concepts.

Click .

The PO search results are retrieved and the user can choose to Receive, Create Receiving, Pay, or Receive and Pay, or Claim.


To receive additional titles on a PO, users must create a purchase order amendment (POA). A POA is created when a change or addition is made to an existing PO. If the existing PO is open then the PO can be amended, if the PO is closed then the PO has to be opened and then amend the PO. PO amendments allows for changes in number of copies, adding a copy for a different location or fund or for adding a new title to the existing PO. To learn more about creating a POA, see Purchase Order Amend

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