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When voiding a Purchase Order, the operator is presented with two fields to explain the reason for the cancellation. One of them is an optional free-text field, in which they can type whatever they want. The other is a required choice from a drop-down list, controlled by the Cancellation Reason maintenance document. Both notes are retained in the PO after cancellation, and also passed to the relevant item record in Docstore.

The Cancellation Reason document includes the Add/Edit Cancellation Reason tab. The system automatically enters data into both the Old and New sections in this tab. Selected data fields are available for editing.

Add/Edit Cancellation Reason tab definition



Cancellation Reason Name

Required. The name of the reason for the cancellation.

Cancellation Reason Text

Required. A description for the cancellation reason.

Active Indicator

Indicates whether this cancellation reason is active or inactive. Remove the check mark to deactivate.

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